On time payments from venues and bottleshops
In the fast-paced alcohol industry, your cash flow shouldn’t depend on a venue’s “busy weekend.” PencilPay automatically collects payments on your agreed terms, from 7-day keg rotations to 30-day pallet orders. Stop chasing payments and start scaling with guaranteed next-day settlements.
Built for alcohol distribution
Slash your debtor days
Stop being the “unpaid bank” for pubs and bars. By tokenising payment methods during the initial credit application, you move from manual chasing to automated “pull” payments the moment the 7, 14, or 30-day terms are up.
Next-day settlements for inventory
Brewing and distilling require massive upfront capital. While retail processors like Stripe hold your funds for days, PencilPay settles your card transactions the very next business day, giving you the liquidity to buy grain, glass, and botanicals.
Predictable high-frequency trade
Whether it’s a weekly tap-rotation or a monthly bulk order, PencilPay manages the complexity. Handle high-volume venue accounts effortlessly without increasing your back-office headcount.
Your books, perfectly in sync
Manual reconciliation is where margins disappear. With one-click ERP mapping, every invoice is matched perfectly to your ledger (Xero, MYOB Acumatica, NetSuite, Cin7 Core), ensuring WET and GST are accounted for without human error.
How it works
 90-second digital credit apps & licensing: Ditch the PDF forms. Our branded online portal captures ABNs and performs real-time credit risk checks. Most importantly, it securely stores the venue’s bank or card details upfront. Your customers are ready to order their first pallet in under two minutes, and your payment is guaranteed from day one.
“Payment before dispatch” for high-risk venues: Protect your stock. For new accounts or venues with a history of late payments, use PencilPay to automate “Pro-forma” or “COD” payments. Get instant payment confirmation before the delivery truck even leaves your warehouse.
Seamless ERP integration: PencilPay is the “missing link” for your beverage tech stack. We offer deep, native integrations with Cin7, MYOB Acumatica, NetSuite, Xero, QuickBooks and MYOB. We pull your trading terms and push reconciled data back instantly, keeping your inventory levels and your bank account in perfect sync.
Customer stories
Take control of your wholesale accounts today!
- 30-day free trial
- Support 24/7
- User friendly
Check out how we helped Stomping Grounds Brewing speed up payments and reduced debtors.
Stop chasing. Start scaling.
There is a better way to manage wholesale trade accounts. PencilPay is the trade account management tool purpose-built for Australian businesses managing hundreds to thousands of transactions. If you are struggling with manual credit apps, juggling multiple trade terms, or waiting days for funds to clear, your current process is holding you back. PencilPay digitises your entire workflow: from the initial application to next-day settlement of funds.
Ready to automate your trade desk?
• Reduce debtor days by 60% or more
• Access cash 5 days faster with next-day settlements
• Cut onboarding time from days to 90 seconds
Built for wholesale trade. Trusted for security.
Australian Owned with 24/7 Support
We are a local team you can actually talk to. Whether you prefer a direct phone call, online chat, or email, our support is available 24/7 to help your business stay moving.
Bank-Grade Security
Your data is protected by fully encrypted, ISO-certified servers. We ensure your trade account information and customer details remain private, secure, and protected at all times.
Global Payment Standards
We abide by PCI DSS, the same high-level security standard used by Visa, Mastercard, and AMEX. You get a user-friendly platform with the highest level of payment protection.
Australian Banking Compliance:
Our systems are fully compliant with BECS, the Australian standard for Direct Debit. This ensures every automated payment is regulated, safe, and processed correctly within the Australian banking system.
