Guaranteed on time payments from hospitality venues and food retailers
PencilPay sets up and manages your food wholesale accounts end-to-end. Efficiently onboard venues with prepaid, 7, 14, or 30-day terms with the certainty of guaranteed payment.
Built for high-velocity food supply
In the food and hospitality industry, your stock is perishable, but your cash flow shouldn’t be. If you are juggling hundreds of chefs, café owners, and retailers on different terms, manual admin is a bottleneck to your growth. PencilPay digitises your trade accounts so you can focus on quality and delivery, not debt collection.
90-Second digital onboarding
Ditch the paper credit apps. Capture ABNs, perform credit checks, and securely capture payment authority (Bank or Card) in under two minutes. Your customers are ready to order by the next delivery cycle.
Automated "pull" collections
Stop chasing busy chefs. Whether they are on 7-day terms or monthly statements, PencilPay automatically pulls the full payment when it falls due. Move from “hoping they pay” to “guaranteed collection.”
Next-day cash for inventory
Fresh produce moves fast, and your cash should too. Stop waiting 5 days for bank settlements. We clear your funds into your Australian bank account the next business day, giving you the liquidity to buy fresh every morning.
Your books, perfectly in sync
We speak the language of food wholesale. PencilPay integrates with MYOB Acumatica, NetSuite, Cin7 Core, Unleashed, Xero, QuickBooks and MYOB to batch transactions and reconcile hundreds of daily invoices in a single click.
How it works
Digital credit applications: Make applications and approvals easy. Our branded portal captures payment details upfront, so you have the authority to get paid before the first crate leaves the warehouse.
Auto-billing & secure storage: Safely capture and store payment information for seamless transactions. Whether it is a credit card or direct debit, you can automate charging based on the customer’s specific trade terms.
Seamless ERP integration: PencilPay is the “missing link” for your wholesale tech stack. We offer deep, native integrations with Cin7, MYOB Acumatica, NetSuite, Unleashed, Xero, QuickBooks and MYOB. We pull your trading terms and push reconciled data back instantly, keeping your inventory levels and your bank account in perfect sync.
Check out how we helped Food Suppliers speed up payments and reduce debtors.
Take control of your wholesale accounts today!
- 30-day free trial
- Support 24/7
- User friendly
Stop chasing. Start scaling.
There is a better way to manage wholesale trade accounts. PencilPay is the trade account management tool purpose-built for Australian businesses managing hundreds to thousands of transactions. If you are struggling with manual credit apps, juggling multiple trade terms, or waiting days for funds to clear, your current process is holding you back. PencilPay digitises your entire workflow: from the initial application to next-day settlement of funds.
Ready to automate your trade desk?
• Reduce debtor days by 60% or more
• Access cash 5 days faster with next-day settlements
• Cut onboarding time from days to 90 seconds
Built for wholesale trade. Trusted for security.
Australian Owned with 24/7 Support
We are a local team you can actually talk to. Whether you prefer a direct phone call, online chat, or email, our support is available 24/7 to help your business stay moving.
Bank-Grade Security
Your data is protected by fully encrypted, ISO-certified servers. We ensure your trade account information and customer details remain private, secure, and protected at all times.
Global Payment Standards
We abide by PCI DSS, the same high-level security standard used by Visa, Mastercard, and AMEX. You get a user-friendly platform with the highest level of payment protection.
Australian Banking Compliance:
Our systems are fully compliant with BECS, the Australian standard for Direct Debit. This ensures every automated payment is regulated, safe, and processed correctly within the Australian banking system.
