Sharpen your trade accounts
From credit application to payment, fast. Manage high-volume trade accounts with automated collections and one-click reconciliation.
Get paid faster
Accelerate payment times and reduce total debtors with integrated payments.
Reduce debtor days by 60% or more
Move from an average of 45+ days down to your actual agreed terms by switching from “requesting” payment to automated collections.
Access cash 5 days faster*:
Eliminate the standard 3 to 7-day settlement lag from traditional banks and processors with guaranteed next-business-day settlements into your bank account.
Cut onboarding time by 95%:
Replace manual, multi-day PDF credit assessments with a 90-second digital application that captures ABN data and payment authority instantly.
*Based on customer using Stripe
Say goodbye to chasing multiple payments on multiple terms
90-second digital onboarding: Ditch the PDF forms. Customers apply via a branded portal that captures ABNs and performs real-time credit checks. By securely capturing payment authority upfront, your customers are ready to trade in under two minutes.
Automated “pull” collections: Stop chasing payments and start “guaranteed collection.” PencilPay puts you in the driver’s seat by automatically charging customers on their specific Pre-paid, 7, 14, or 30-day terms the moment they fall due.
Next-day cash liquidity: Stop waiting 3 to 7 days for processors to clear funds. We settle funds into your Australian bank account the very next business day, providing the predictable cash flow you need to plan stock and grow with confidence.
One-click ERP reconciliation: Scale your operations without adding headcount. We batch your transactions to match your bank statement perfectly across Xero, MYOB Acumatica, NetSuite, Cin7, QuickBooks or MYOB. Recognise and reconcile hundreds of daily invoices in a single click.
Take control of your wholesale accounts today!
- 30-day free trial
- Support 24/7
- User friendly
What our customers say about us?
"Our average outstanding over 45 days (which is our measurement internally) has gone down by 35% in 4 months. As far as cashflow, we're just getting that cash in and turning it more and just seeing the cash in the bank sooner."
Owner of P10 Foods
"All our data is kept in one place, easily accessible and easy to use. Pencil adds common sense payment functions specific to wholesale. Not many payment companies are able to do this."
Owner of The Bean Cartel
"Any company that offers payment terms and does not use a platform like PencilPay™ is wasting time and money. It’s brilliant. The bank likes it, the accounts people like it, sales team like it and customers like it. It’s a win for everyone."
Owner of Puremedic
Industry-tailored workflows
Customise workflows and payments to match your industry’s needs.
Building materials
Signed credit apps and more secure cash flow from builders, trades and designers.
Consumer goods
Onboard new independent retailers, convenience and supermarkets in minutes.
Beer, wine & spirits
Sign up new venues and bottle shops faster with automatic Direct Debit.
Health & medical
Sign up pharmacies, health stores and medical centres on 30-day accounts easily.
Stop chasing. Start scaling.
There is a better way to manage wholesale trade accounts. PencilPay is the trade account management tool purpose-built for Australian businesses managing hundreds to thousands of transactions. If you are struggling with manual credit apps, juggling multiple trade terms, or waiting days for funds to clear, your current process is holding you back. PencilPay digitises your entire workflow: from the initial application to next-day settlement of funds.
Ready to automate your trade desk?
• Reduce debtor days by 60% or more
• Access cash 5 days faster with next-day settlements
• Cut onboarding time from days to 90 seconds
Built for wholesale trade. Trusted for security.
Australian Owned with 24/7 Support
We are a local team you can actually talk to. Whether you prefer a direct phone call, online chat, or email, our support is available 24/7 to help your business stay moving.
Bank-Grade Security
Your data is protected by fully encrypted, ISO-certified servers. We ensure your trade account information and customer details remain private, secure, and protected at all times.
Global Payment Standards
We abide by PCI DSS, the same high-level security standard used by Visa, Mastercard, and AMEX. You get a user-friendly platform with the highest level of payment protection.
Banking Compliance:
Our systems are fully compliant with BECS, the standard for Direct Debit. This ensures every automated payment is regulated, safe, and processed correctly.
FAQ's
We know that transitioning to a new system can raise some questions, and we’re here to provide clarity.
PencilPay is used by your accounts, sales, and operations teams, seamlessly integrated with your Accounting, ERP, or Inventory Software.
Automated account onboarding with a stored billing method boosts sign-ups, ensures on-time payments, cuts debtor days, reduces total debtors, and enhances cash flow. The more you add, the better your cashflow.
By automating your application process, you’ll onboard and process customers faster, especially with the added benefit of storing billing methods. The more customers you have signed up, the more on-time payments you receive. This naturally reduces average debtor days and total debtors, ultimately improving your cash flow.
Pencil provides comprehensive support for setting up and managing customers who purchase on account. Our services include one-on-one support, free training sessions via Zoom, phone assistance, and live chat support. Additionally, we offer industry-specialist terms and conditions and a structured approach to managing different customer types and risk profiles.
We can assist you in setting up PencilPay quickly. In just 20-30 minutes via a Zoom call, we’ll help you start signing up customers, processing payments, and integrating your accounting, inventory, and ERP systems. You’ll have your credit application forms live and your first payment processed efficiently.
We can assist you in setting up PencilPay quickly. In just 20-30 minutes via a Zoom call, we’ll help you start signing up customers, processing payments, and integrating your accounting, inventory, and ERP systems. You’ll have your credit application forms live and your first payment processed efficiently.