Take Control of Wholesale Trade Relationships

Eliminate payment delays, bad debt and manual, paper-based practices and grow with confidence.

Get paid faster

Accelerate payment times and reduce total debtors with integrated payments.

Deposits

Generate a quote, set the deposit percentage, accept a payment by card and automate credits & reconciliation.

Payment before dispatch

Process payments in seconds from a stored billing method for orders placed by phone, email or through a sales rep. 

Payment on terms

Auto-charge accounts on their due date, or activate multi-channel collections to reduce debtors. 

Qualify and onboard trade accounts faster

Fast customer onboarding, workflows and tools to free up time and eliminate manual tasks.

Simple, configurable and country-specific wholesale account applications.

Capture a signed account application with verified company information and stored bank or credit card details.

Cut out manual tasks like data entry, verification, reconciliation and processing payments.

Take control of your wholesale accounts today!

Boost your cashflow

Boost your on-time payments and enhance your collections strategy to see a monthly increase in your cash reserves.

Get paid faster

Get paid on the due date by storing a payment method with each account application.

Reduce total debtors

Minimise debtors with digital payment plans, reminder workflows and direct entry phone payments.

Industry-tailored workflows

Customise workflows and payments to match your industry’s needs.

Building materials

Signed credit apps and more secure cash flow from builders, trades and designers.

Consumer goods

Onboard new independent retailers, convenience and supermarkets in minutes.

Beer, wine & spirits

Sign up new venues and bottle shops faster with automatic Direct Debit.

Health & medical

Sign up pharmacies, health stores and medical centres on 30-day accounts easily.

What our customers say about us?

"Our average outstanding over 45 days (which is our measurement internally) has gone down by 35% in 4 months. As far as cashflow, we're just getting that cash in and turning it more and just seeing the cash in the bank sooner."

Testimonial Image
Nick Carse – Consumer Goods

Sales Executive

"All our data is kept in one place, easily accessible and easy to use. Pencil adds common sense payment functions specific to wholesale. Not many payment companies are able to do this."

Testimonial Image
Stacy Visser – Coffee Roaster

CEO Officer

"Any company that offers payment terms and does not use a platform like PencilPay™ is wasting time and money. It’s brilliant. The bank likes it, the accounts people like it, sales team like it and customers like it. It’s a win for everyone."

Testimonial Image
Linas Jarasius – Probiotics Manufacturer

Marketing Manager

Frequently Asked Questions

FAQ's

We know that transitioning to a new system can raise some questions, and we’re here to provide clarity.

PencilPay is used by your accounts, sales, and operations teams, seamlessly integrated with your Accounting, ERP, or Inventory Software.

Automated account onboarding with a stored billing method boosts sign-ups, ensures on-time payments, cuts debtor days, reduces total debtors, and enhances cash flow. The more you add, the better your cashflow. 

By automating your application process, you’ll onboard and process customers faster, especially with the added benefit of storing billing methods. The more customers you have signed up, the more on-time payments you receive. This naturally reduces average debtor days and total debtors, ultimately improving your cash flow.

Pencil provides comprehensive support for setting up and managing customers who purchase on account. Our services include one-on-one support, free training sessions via Zoom, phone assistance, and live chat support. Additionally, we offer industry-specialist terms and conditions and a structured approach to managing different customer types and risk profiles.

We can assist you in setting up PencilPay quickly. In just 20-30 minutes via a Zoom call, we’ll help you start signing up customers, processing payments, and integrating your accounting, inventory, and ERP systems. You’ll have your credit application forms live and your first payment processed efficiently.

We can assist you in setting up PencilPay quickly. In just 20-30 minutes via a Zoom call, we’ll help you start signing up customers, processing payments, and integrating your accounting, inventory, and ERP systems. You’ll have your credit application forms live and your first payment processed efficiently.